Every machine on a registry. Preventive work that fires before things break. Corrective jobs that capture real labor and parts. And reliability numbers — OEE, MTBF, MTTR — built from the same status taps your operators already make. Not a bolt-on tool: the maintenance layer of the platform that runs your shop.
Live status from the floor, time-stamped to the second.
Calendar and meter triggers that watch wear, not guesswork.
A fault on the floor raises a request straight to maintenance.
OEE, MTBF, MTTR and a failure Pareto for the whole fleet.
From the asset on the floor to the cost in your books — every part of upkeep lives in one connected place, sharing the same locations, inventory and people as the rest of MyToolBox.
Every machine and piece of equipment on one hub, grouped by site location. Parent/child hierarchy for spindles under machines, a criticality level from Low to Critical, live Running / Idle / Down / Retired status, and a printable QR code that opens the asset on a scan.
Track the fleetOne job, one asset, one number like WO-MNT-00042. Corrective, preventive or inspection — moving requested → open → in progress → complete. Start, hold, resume and complete from the action bar; log labor at the worker's captured rate and parts straight off the spare list.
Run the jobRepeating jobs that keep machines cared for before they fail. Trigger on a calendar (every N days) for time-based wear, or on a meter (every N hours, cycles or strokes) for use-based wear. Status badges flag new, ok, due and overdue, and one click generates the due work orders.
Prevent the breakdownHow anyone flags a problem without planning the fix — a work order parked in the requested state until maintenance picks it up. Raised from the Requests page, an asset's page, or from My Workspace when an operator marks a machine down. The team converts or dismisses each one.
Report a problemThe bearings, belts and filters on the shelf, counted in your normal inventory — each spare is a catalog product classed Spare / MRO. Set reorder points and a storage location, link spares to the machines they fit, and watch stock deduct automatically when a part is used on a work order.
Stock the cribWork orders and status history become a fleet health report. OEE with its availability, performance and quality parts; MTBF and MTTR; PM compliance; and maintenance cost over any range. A By-Asset table floats your worst actors up, and a downtime Pareto groups failures by code.
See the numbersA machine that ran double shifts needs service sooner than one that sat idle. So PM schedules can watch a meter — running hours, spindle cycles, strokes — instead of the calendar, and turn due the moment the wear is real.
Close the loop the way the job actually happened.
Every fix carries its true cost forward.
The reason a CMMS inside MyToolBox beats a standalone one: it draws on the same locations, inventory, costing and people you already run the shop with — so nothing is entered twice.
A machine marked down is recorded as downtime, and the production scheduler plans around it until it's back on its feet.
MRO parts are counted in your normal IMS stock — receive them, bin them and reorder them like any other product, no separate ledger.
Labor, parts and one-off costs post to each asset's history and feed machine overhead in cost tracking — so part costs carry the real burden.
Operators flag a fault straight from My Workspace when they mark a machine down — high priority, or urgent for a critical asset, and into the alert bell.
It also ties into quality — a quality hold is a valid stop reason — and into tool lists, so a tool assembly's components expand into a list ready to issue at a vending machine.
| Area | What it holds |
|---|---|
| Asset states | Running · Idle · Down · Retired — time-stamped on every change |
| Criticality | Low · Medium · High · Critical — drives request urgency |
| Work-order types | Corrective · Preventive · Inspection |
| WO lifecycle | requested → open → in progress → on hold → complete |
| Priorities | Low · Normal · High · Urgent |
| PM triggers | Calendar (every N days) · Meter (every N units) |
| Meters | Hours, cycles, strokes — any counter that climbs with use |
| Reliability KPIs | OEE · Availability · Performance · Quality · MTBF · MTTR · PM compliance · cost |
Maintenance done right doesn't just keep machines alive — it makes every other number on the platform honest.
Meter-aware PM catches wear before it becomes a breakdown, and planned downtime keeps the production schedule from promising a machine that won't be there.
The By-Asset table and downtime Pareto point to the machines and failure modes draining the most time and money — so you spend your fix budget where it counts.
Labor and parts roll into machine overhead, so the cost of running a job already carries its share of upkeep. No spreadsheet reconciliation at month end.
MyToolBox